When choosing a virtual data room services review, it is critical to determine what functions you require the solution to perform. Although this may seem obvious to you, there are vendors who offer features that go above and beyond what you need. They can be costly and difficult to use. Additionally, if you purchase too many advanced features, they will probably go unused and end up costing you money.
Many VDRs offer a trial period that allows you the opportunity to test out their platform and determine if it’s right for you. Nevertheless, you should be aware that some trials are time-limited and others charge after expiration other. You may also find hidden fees or charges. Read the fine print carefully before choosing a vendor.
A good virtual data room will offer robust security, including two factor authentication and 256 bit SSL encryption. It should also provide granular permissions for users and prevent screen capture, printing, or any other unwarranted action that could compromise confidential information. Additionally, it should have a “fence-view” feature to limit unwanted glances and ensure that files can only be viewed from the device they are downloaded on. It should have a built in QA tool, a no-plugin version of IRM, a page-by-page history of document viewing, and ISO 27001 SOC 2 HIPAA certifications.
Another critical consideration is how easy it will be to organize documents and folders. A poorly designed folder structure can be more harmful than helpful. Make sure you put effort into naming and indiceing items in order to optimize organization efficiency and search capability.